Compliance in Business: What you need to know

What is Compliance in Business?

Compliance is defined by the adherence to laws, regulations, standards, and internal policies that are relevant to the operations of the organization. It entails guaranteeing that the company and its employees act in accordance with applicable legal requirements and industry standards. Compliance is a vital part of business operations and is commonly managed through following various frameworks and guidelines.

Types of Compliance

The term compliance can be categorized into numerous different types based on the nature of regulations, industry-specific requirements, and organizational needs. We have listed some of the most common types of compliance below.

Data Compliance

As organizations collect and manage a significant amount of data. This could be data relating to their customers or their employees, meaning that businesses have access to a lot of personal information. As such, data compliance is a essential. Data compliance refers to the adherence to laws, regulations, and standards that govern the collection, storage, processing, and sharing of data. These regulations are designed to protect the privacy, security, and rights of individuals whose data is being collected and processed.

Regulatory Compliance

Regulatory compliance is the process of adhering to the laws, rules, regulations, and guidelines outlined by governmental authorities or regulatory bodies. These regulations are set out to govern multiple aspects of business operations, guarantee transparency, protect consumers, and promote fair competition within industries. Regulatory compliance is vital for businesses to operate legally, ethically, and responsibly within their respective jurisdictions and industries.

Financial Compliance

Financial compliance refers to the adherence to laws, regulations, and standards that govern financial reporting, transparency, and accountability within an organization. This entails compliance with accounting principles (e.g., Generally Accepted Accounting Principles - GAAP), tax regulations, auditing standards, and anti-money laundering (AML) laws. Financial compliance is vital for maintaining investor confidence, preventing fraud, and avoiding financial penalties.

Ethical Compliance

Ethical compliance involves upholding ethical standards and corporate social responsibility (CSR) initiatives to guarantee fair and responsible business practices. This type of compliance entails preventing conflicts of interest, avoiding bribery and corruption, and promoting diversity and inclusion. Ethical compliance goes beyond just legal requirements and encompasses a wider commitment to integrity, honesty, fairness, and social responsibility in all aspects of business operations.

How To Ensure Compliance with Policies and Procedures

Ensuring compliance with policies and procedures within an organization needs a comprehensive approach that entails communication, education, monitoring, enforcement, and continuous improvement. Below are steps worth following to ensure compliance.

1. Outline Clear Policies and Procedures: Create clear, concise, and easily understandable policies and procedures that define expectations, guidelines, and standards for behavior and conduct within the organization.

2. Training and Education: Provide training programs, workshops, and educational materials to educate employees about policies and procedures, including the rationale behind them and how to comply effectively.

3. Establish Accountability and Responsibility: Assign accountability for compliance with policies and procedures to specific individuals or teams within the organization.

4. Implement Monitoring and Oversight Mechanisms: Put in place systems and processes to monitor compliance with policies and procedures effectively, such as regular audits, inspections, reviews,

5. Enforce Compliance Consistently: Enforce policies and procedures consistently and impartially across all levels of the organization.

6. Encourage Reporting and Feedback: Create channels for employees to report concerns, ask questions, or provide feedback regarding policies and procedures.

7. Promote a Culture of Compliance: Foster a culture of integrity, ethics, and compliance within the organization by promoting values that prioritize ethical conduct, accountability, and respect for rules and regulations.

8. Review and Improve Policies and Procedures: Regularly review and evaluate policies and procedures to ensure their effectiveness, relevance, and alignment with organizational goals and objectives.

Importance of Compliance: Cybersecurity Threats for SMEs

For ensuring compliance in your business practises, it is worth noting that it is just as common (if not more common) for bad actors to target small businesses and small-to-medium-sized enterprises (SMEs). Many people assume adversaries only target large companies because they provide larger opportunities for blackmail and profits. They don't realize that SMEs are usually targeted by chance, not by design. Criminals may search through lists of hundreds of business names without undertaking much research into the organizations' holdings prior to planning their attack.

It should be noted that SMEs are often chosen for the following reasons we’ve listed below:

1. Financial Gain

Financial gain is the primary motivation of most cybercriminals. It is a common occurrence that profiting from an attack is achieved by receiving direct payments from victims. Ransom demands usually involve locking down assets and demanding a ransom in exchange for unlocking them (such as in the case of Ransomware).

IP (intellectual property) is one of the most valuable assets to steal. As leaked IP can cripple a small business, criminals know that SMEs will pay a lot to get it back. In addition to breached assets and data, there are many hackers that also sell these details on the black market for profit.

2. Insider Threats

Many cybersecurity attacks are competitively or politically motivated. Disgruntled former partners and unhappy employees have all been known to hijack organizational systems. These two types of attackers are known as insider threats, it is well worth educating yourself and your team on the signs and signals that are often common to observe with this type of threat actor.

In the event of a successful cyberattack by an insider threat, major damage can be caused. Data can be erased, business operations disrupted and entire business shutdowns can occur. As well as draining immediate profits, breaches of SMEs may result in compliance ramifications (including fines further down the line), especially if the breach affects consumers and other third parties.

3. Availability of Resources

A company's core resources and relationships may also be exploited in a cyberattack. It is possible for cybercriminals to attack your business as part of a larger DDoS attack, to steal customer information for financial fraud, or even to use your computer resources to mine cryptocurrency in some cases.

4. Testing New Tactics

A cybercriminal may experiment with cutting-edge strategies and attack vectors on a smaller business before targeting the biggest players. Since criminals expect SMEs' defences to be weak, they are easy targets.

5. Supply Chain Attacks

SMEs sometimes suffer from circumstances beyond their control as supply chains themselves can be infected by attacks targeting large vendors' assets. In turn, this affects customers, third parties, and even other SMEs. In spite of these unintentional attacks, businesses still may be crippled by them. Small and medium-sized businesses are not the only targets of criminals.

One famous example of a supply chain attack was The SolarWinds hack, which turned the aforementioned software into a way of gaining access to numerous government and private systems globally.

Cybersecurity can be significantly improved without breaking the bank by taking the steps outlined above. SMEs can also streamline security efforts in a centralized platform with tools such as Logit.io, which offers long-term retention of audit log data, monitoring and alerting for SME compliance.

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